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Work
Instruction 7:
Gathering Intelligence
This Work instruction provides guidance on how inspectors
should ensure that relevant information gathered during
the investigation, which may be of use to others is
properly disseminated within the organisation.
There are two key activities
Key activity 1
INFORMATION OF INTEREST TO SECTORS AND OTHER PARTS
OF HSE
| 2 |
Inspectors
should recognise and address potential intelligence
needs during the investigation process. Appropriate
circumstances include:
| (1) |
lessons
learned from an investigation could have
potential relevance and benefit to the wider
industrial sector; |
| (2) |
lessons learned could contribute to HSE
knowledge of the causes of incidents; |
| (3) |
investigation
has revealed potential shortcomings in policy,
legislation or guidance; |
| (4) |
investigation
has revealed the potential need for further
research |
| (5) |
information
gathered could be of benefit for influencing
future strategic plans or enforcement decisions
to help with the targeting of resources
towards newly identified risk; |
| (6) |
new
technology, techniques or substances have
contributed to an incident which may require
confirmation of appropriate remedial action
via a SIM etc; |
| (7) |
information
concerning high standards of compliance
or innovative designs or procedures which
have been used to overcome guarding difficulties
or risks to health which may be of interest
to others. |
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Inspectors should also be aware of current sector
strategic plans (SSPs) when carrying out an investigation.
Sector strategic plans are the mechanism by which
health and safety priorities in a given sector
are highlighted so field activity is concentrated
to achieve a maximum impact. It is important to
feed relevant information back to the sectors
for them to be kept informed of developments and
interesting solutions such as new safe systems
of work. |
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FOCUS entries should be constructed to reflect
any potential sector or other HSE interest. Drop-down
screen entries and proformas linked to SSPs could
also be utilised if relevant to an investigation.
The use of relevant keywords will help information
searches. Occasionally, further written memos,
cc:Mail etc may be necessary to communicate more
detail. |
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In
addition to information relevant to SSPs, inspectors
should be aware that sectors are also interested
in the following:
| (1) |
defects
which are indicative of a failure in the
management of safety in the design or manufacturing
process rather than a one-off problem attributable
to local conditions or misuse; |
| (2) |
there
is a significant risk to all potential users
of the product or substance; |
| (3) |
there
is a known problem with a particular supplier
or article or substance. |
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| 6 |
Inspectors
should also consider any matters which may be
of interest to other parts of HSE, eg Safety Unit
and HU, and communicate such information when
appropriate. |
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Key activity 2
SAPIDS
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Inspectors
should raise SAPIDs to PI suppliers, when appropriate,
if articles or substances involved in an incident
have been seriously defective or have contributed
to the cause. The manufacturer, importer or supplier
can then be contacted. |
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The
SAPID form itself can be used as an aide-memoire
to assist with an investigation in terms of the
information required. Inspectors should provide
relevant, accurate and useful information, as
well as providing positive and negative aspects
as appropriate. Inspectors should also supply
copies of useful supporting documents such as
brochures and photographs. |
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If the SG have been involved in the investigation,
the inspector should send any relevant report
the SG generate with the SAPID. |
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Inspectors
should refer to the HSE Guide to the Inspection
of Manufacture and Supply Chapter 6 when completing
a SAPID. Annex 2 of Chapter 6 also illustrates
the procedure for the investigation of a SAPID
report. |
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Inspectors
should also ensure the SAPID form is marked as
to which sector it should be copied. |
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